Archives

The Archives menu displays the anonymized results of all respondents. After a respondent completes their test, a copy of the results and the demographic information (excluding the respondent's name) is saved to the archives. Subscriptions, groups, respondents and results can be deleted from other sections of the platform without affecting the archives, where all results are stored.

In the Archives page, you can:

  • Review the list of test respondents
  • View individual respondent results
  • Print results
  • Delete results
  • Export the results to a CSV file

Respondents List

When you access the Administration module’s Archives page, all of the registered respondents who have completed the test appear in a list. This list includes test results, as well as data entered by respondents on the Testing module's home page.

By default, the list displays all of the respondents' results.

  • The default list sorting method is by username. It can be changed by clicking the name of the column you wish to sort in the header.
  • A list may be sorted in ascending or descending order by clicking the column name in the header to change the order.
  • Clicking on a row opens the file associated with that row.
  • Selecting one or more checkboxes allows you to print or delete the information for one or more respondents or to export the results of their tests.

If there is a large number of elements in the list, you can navigate the pages using the commands on the right of the page, above and below the list:

Display list 002

To consult the Respondents List:

From the Subscriber drop-down list, choose the subscriber or department for which you want to consult the results.
NOTE: You can display all respondents for a subscriber or the respondents for a specific department by selecting either the subscriber name or the subscriber name/department name from the list.

The list contains the following fields:

  • Username: Respondent username as assigned by the manager when the respondent's group was created

Information entered by the respondent on the TPLS home page

  • Sex
  • Language spoken at home
  • Self-assessment

System-generated information

  1. Subscriber: The name of the institution to which the respondent is assigned
  2. Test end: The date and time when the test was completed
  3. Global result: The global result ranging from 1 to 10+ as calculated by the adaptive test for all categories combined
  4. Proficiency level: The respondent's proficiency level as determined by the adaptive test for all categories combined

Individual Respondent Results

Using the Respondents List, you can consult the detailed results for each respondent, including the global result, results by category and results for each of the items presented to the respondent during the test.

To view an individual respondent’s results:

Click the respondent's username in the Respondents List; the Respondent’s results page appears, including the respondent's demographic information, followed by results and a list of items presented during the test.

The demographic information includes:

  • Username: Respondent identification number as assigned by the manager when the respondent's group was created
  • Subscriber: The respondent's institution

Information entered by the respondent on the TPLS home page

  • Sex
  • Language spoken at home
  • Self-assessment of English level

System-generated information

Test end: The date when the test was completed

The default list sorting method is by the order of items presented to the respondent in the test (column #). It can be changed by clicking the name of the column you wish to sort in the header.

The list may be sorted in ascending or descending order by clicking the column name in the header to change the order.

Respondent results

  • Global result: The global theta ranging from -3 to +3 as calculated by the adaptive test for all categories combined ; global x/y for a non-adaptive test
    MPORTANT: If the subscriber's institution is participating in the validation of a non-adaptive test, the results are represented not as theta or linguistic scale level, but as the number of correct versus incorrect responses x/y, for example 7/10.
  • Result for each category: Theta for this category as calculated by the adaptive test ranging from -3 to +3 ; category x/y for a non-adaptive test
  • Global linguistic scale: The respondent's linguistic scale as determined by the system in evaluating the cut scores and the theta results ; -- for a non-adaptive test
  • Linguistic scale for each category: Linguistic scale level estimated by the system through a comparison of the respondent's theta for this category with the cut scores ; -- for a non-adaptive test

List of items presented to the respondent :

  • #: The number representing the order in which the items were presented to the respondent
  • ID: System-generated item identification number
  • Category: The item's assigned category
  • Answer: The respondent's result to the question; 0 red=incorrect answer, 1 green=correct answer
  • Time to answer (s): The time, measured in seconds, that the respondent took to answer the question
  • Provisional result (theta): The theta result as calculated by the system as the adaptive test progressed. The theta result is provisional until it is calculated conclusively at the end of the test ; -- for a non-adaptive test

Print results

The administrator can print results for a single respondent or for multiple respondents.

To print one or more archived respondent results: 

  1. If necessary, select the subscriber from the Subscriber drop-down list for which you want to print respondent results.
  2. In the Respondents List, select the check box for the respondent(s) whose results you want to print.
  3. Click Print.
  4. A new window/tab appears displaying the detailed results of the selected respondent(s). Use your browser’s Print command to send the page(s) to your printer.

Delete results

The administrator can delete results for one or more respondents.

To delete the archived results for one or more respondents:

  1. If necessary, select the subscriber from the Subscriber drop-down list for which you want to print respondent results.
  2. In the Respondents List, select the check box for the respondent(s) whose results you want to delete.
  3. Click Delete. A popup window appears asking you to confirm that you want to delete the selected respondent(s).
  4. Click OK. The archived respondent(s) is/are deleted.
    NOTE     :     The archived results for the respondents are deleted from the database, but their recorded results remain visible in the subscriber's Management module.

Export the Data

The administrator can export results for all respondents, for some respondents, for a subscription or for a select number of respondents in a specific subscription. The results are exported to a Comma Separated Value (CSV) file for analysis.

The CSV file may include:

  • Respondent results as answer vectors
  • Respondent results plus all associated respondent information

Respondent results as answer vectors

The answer vector format limits the output in the CSV file to the stored values for test answers organized by respondent username and item ID. The exported CSV file lists respondent usernames vertically on the left and item IDs in column headers to the right. Answer vectors make it possible to observe, for example, how an individual respondent answered each of the test items and/or how an individual test item was answered by each of the respondents.

To export the results as answer vectors for all respondents:

    1. On the Archives page, ensure that All is selected in the Subscriber drop-down list.
    2. Click Export answer vectors.
    3. The CSV file is downloaded to your computer, containing the answers provided by all respondents.

To export the results as answer vectors for all respondents in a subscription :

    1. On the Archives page, choose the subscriber from the Subscriber drop-down list for which you want to export the results.
    2. Click Export answer vectors.
    3. The CSV file is downloaded to your computer, containing the answers provided by the respondents in the subscription.

Respondent results plus all associated respondent information

To export all of the information for all respondents:

    1. On the Archives page, ensure that All is selected in the Subscriber drop-down list.
    2. Click Export the results in CSV format.
    3. The CSV file is downloaded to your computer, containing the results for all respondents.

To export all of the information for all respondents in a subscription:

    1. On the Archives page, choose the subscriber from the Subscriber drop-down list for which you want to export the results.
    2. Click Export all in CSV format.
    3. The CSV file is downloaded to your computer, containing the results for the respondents in the subscription.

To export all of the information for one or more respondents:

    1. On the Archives page, select the check box in the Respondents List for the respondent(s) whose results you want to export.
      NOTE      :       You can limit the number of respondents by selecting a subscriber from the Subscriber list. 
    2. Click Export the results in CSV format.
    3. The CSV file is downloaded to your computer, containing the results for the selected respondent(s).