Managing project access

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Netquiz Web+ allows you to have a group of people working on the same project. There are three roles in a collaborative project: project manager, collaborator and assessment manager. Each member’s access depends on the role they are given.

  • The project manager has full access to the project. Only the project manager has the power to invite new members and activate, deactivate, or delete the project.
  • Collaborators have almost the same access as the project manager; for example, they can add, edit or delete content in the project. However, they cannot invite new members to work on the project, or activate, deactivate, or delete the project.
  • Assessment managers only have access to the Assessments section of the project. They can post assessments and consult the results, but they don’t have access to questionnaires, media, items and other components of the project. 

Access to the project is managed through the project form.

To access the project form: 

  1. At the top of the Netquiz Web+ page, click on Account.
  2. In the left pane, click on My projects. The list of projects you are part of will appear.
  3. From this list, click on the project title for which you want to consult or manage access, and the project form will appear.
  4. Scroll down to the Access management section.

This section contains the following options and information.

ACCESS MANAGEMENT

Project members

The list of current members and their role in the project. The project manager can modify a member’s assigned role or remove a member’s access to the project at any time. The project manager can also communicate quickly with one or more project members via email by simply checking the box for each member they want to contact and clicking on Send an email in the action menu (the gear icon). 

Pending invitations

The list of invited members whose Netquiz Web+ account has not yet been activated. The project manager can cancel an invitation at any time. The project manager can also communicate quickly with one or more invited members via email by simply checking the box for each member they want to contact and clicking on Send an email in the action menu (the gear icon).

Invite a new member

This function allows the project manager to invite new people to participate in the project.

Inviting a new member

To invite a new member:

  1. At the top of the Netquiz Web+ page, click on Account.
  2. In the left pane, click on My projects. The list of projects you are part of will appear.
  3. Click on the title of the project you are managing. The project form will appear.
  4. Scroll down to the Access management section and locate Inviting a new member. 
  5. Enter the email address of the person you want to invite to work on your project and assign him or her a role (collaborator or assessment manager).
  6. Click on Send invitation.

The invitee will receive a link by email allowing them to access the project, and their name will appear in the Pending invitations list if they don’t have a Netquiz Web+ account. If they already have a Netquiz Web+ account, they will see the name of your project in the Current project drop-down list (in the top right corner of the Netquiz Web+ page). If they don’t have an account, they will be invited to create one. Once their account is created, their name will be moved to the Project members list.

Cancelling an invitation

An invitation can be cancelled if has not yet been accepted. (To deny access to a member who has already accepted your invitation, see the Modifying or removing a member’s access section on the next page). 

To cancel an invitation:

  1. At the top of the Netquiz Web+ page, click on Account.
  2. In the left pane, click on My projects. The list of projects you are part of will appear.
  3. Click on the title of the project you are managing. The project form will appear.
  4. Scroll down to the Access management section and locate Pending invitations.
  5. Check the box to select the member whose invitation you want to cancel.
  6. Move your cursor over the gear icon and click on Cancel invitation.

Modifying or removing a member’s access

As project manager, you can modify a member’s assigned role or remove their access to the project at any time.

  1. At the top of the Netquiz Web+ page, click on Account.
  2. In the left pane, click on My projects. The list of projects you are part of will appear.
  3. Click on the title of the project you are managing. The project form will appear.
  4. Scroll down to the Access management section and locate Project members.

To change a member’s assigned role:

  1. Find the member’s name in the Project members list.
  2. In the Role column, choose a new role for the member.
  3. Click on Save.

To designate a member as project manager:

  1. Check the box to select the member in the Project members list.
  2. Move your cursor over the gear icon and click on Name as project manager.
  3. Click on Save. The member will be notified of their new role by email.

If you assign the role of project manager to another member, you will lose your status and automatically become a collaborator on the project.

To remove a member’s access to a project: 

  1. Check the box to select the member in the Project members list.
  2. Move your cursor over the gear icon and click on Remove access to project.
  3. Click on Save. The member will be notified by email that they are no longer participating in the project.

Removing yourself from a project members list

To remove yourself from a project members list:

  1. At the top of the Netquiz Web+ page, click on Account.
  2. In the left pane, click on My projects. The list of projects you are part of will appear.
  3. Check the box in the list to select the project you want to remove yourself from.
  4. Move your cursor over the gear icon and click on Remove me from the members list. 

Remember that as project manager you cannot remove yourself from the members list unless you designate a new project manager.